Need help with your business technology?

p: (415) 409-9557 e: adria@butyoureagirl.com

Category: Google Apps

How Switch Between Your Personal Gmail and Google Apps In The Same Browser [VIDEO]

Posted on July 13, 2011

Image for How Switch Between Your Personal Gmail and Google Apps In The Same Browser [VIDEO]

Many people have experienced the frustration being booted out of their Gmail and Google Apps account after Google’s transition of all Google Apps accounts to proper Google accounts.

You can enable account switching without using multiple browsers by using the following page multiple sign-in settings page:

When multiple sign-in is turned on, you can click the arrow next to your address (at top right) to switch between accounts with these Google products: Gmail, Calendar, Google Voice and Google Reader Read More…

0 Comments - Posted in Google, Google Apps, How To, Videos I made

How To Use Appointment Slots In Google Calendar [VIDEO]

Posted on June 8, 2011

Following up with the blog post from a few days ago announcing the new Google Calendar feature called Appointment slots, I’ve created a video on how to use them. Enjoy!

Make sure to think about using Bit.ly or another url shortening service to make it easier for your potential clients and visitors to reserve time!

1 Comment - Posted in Google, Google Apps, Google Apps Training, How To, Video Tutorial, Videos I made

Google Releases Appointment Slots For Booking Time Online [VIDEO]

Posted on June 6, 2011

This long awaited feature that has been backfilled by companies like Timebridge, Tungle, TimeTrade and Genbook is arriving for Google Calendar and Google Apps in a browser near you soon!

With appointment slots in Google Calendar, you can setup blocks of time that are publicly available for reservation.

Read More…

1 Comment - Posted in Google, Google Apps, GTD Moments, Videos I made

Google Docs Adds Viewer Support for Adobe Photoshop, Illustrator, Postscript and Vector Images

Posted on February 18, 2011

Google announced 12 new supported file types in Google Docs, their online office productivity suite.  The most exciting part of this announcement is that several design related file types including Adobe Photoshop (.PSD) and Illustrator (.AI).

This means that proofing images between clients and freelancers just got easier!  With Adobe Postscript (.EPS, .PS) and SVG (.SVG) vector images also being supported, companies who work in publishing and printing are obviously be targeted by Google as a developing vertical market.  Google Apps is doing a great job at giving creatives every reason to take a second look at leaving Apple mail, aging Microsoft Exchange servers and email hosted by website providers for the centralized, collaborative and cloud based solution known as Google Docs.

Other new supported file types include Microsoft Office 2010 Powerpoint files (.PPTX), Autocad (.DXF), True Type fonts (.TTF) and Apple pages (.PAGES) which are the equivalent of Microsoft Word.

0 Comments - Posted in Google, Google Apps Tagged with:

How To Reduce Spam In Your Inbox With Gmail and Google Apps

Posted on April 27, 2010

Today, I ran across yet another person who still provides their email in the following format as some sort of maladaptive coping mechanism to spam protection:

myname at mydomain dot com

Folks, you don’t need to do this if you have Gmail or Google Apps and I’ll explain why in a bit. I’ve also seen people put annoying third-party email verification systems on top of Gmail. Completely unnecessary.

Whenever possible, I try to educate these folks and help them understand the root problem with spam and how Google addresses it for the millions of email users, businesses and organizations they support.

51|365 Read More…

6 Comments - Posted in Business Essentials, Business strategy online, Compare, email, Freshworkshops, Google Apps, Google Apps Training, How To

Upload Anything To Google Docs With New 250MB Limit

Posted on January 12, 2010

Wow, Google is doing it again and stepping away from the crowd with it’s latest announcement that you will be able to upload documents of any type and up to 250mb!

Read More…

4 Comments - Posted in Google, Google Apps

Gmail is Down 9/1/2009

Posted on September 1, 2009

So, it’s been quite a while since Google’s email service, Gmail experienced an outage.

Check the status of Gmail here http://www.google.com/appsstatus

Gmail temporary error 502
Read More…

3 Comments - Posted in downtime, gmail, Google Apps, Status #Fail

Setup Professional Domain Email with Google Apps [Training]

Posted on August 11, 2009

Folks,

Reminder that the live training to setup Google Apps is coming around again!  This will be offered every few months as the waiting list grows.

January 2010 is the next worskshop.

We will:

Content

  1. Learn how to register for a new Google Apps domain
  2. Learn how to register a new domain name at GoDaddy and always get a low price
  3. Review the steps to fully activate your new domain email
  4. Discuss mail records (MX)
  5. Discuss email migration strategies
  6. Discuss the difference between Google Apps and Microsoft Exchange
  7. Verify domain ownership for new Google Apps account
  8. Change mail records (MX) for new Google Apps account
  9. Tour of Google Apps dashboard
  10. Learn how to test for mail record resolution

The workshop goes for 1 hour and the cost is $25.

Registration ends tonight so make sure to signup at Freshworkshops!

Read More…

0 Comments - Posted in Freshworkshops, Google Apps, Training

ThinkGeek, Techsmith and Moo! I Will Help You Reach Thousands of Influential Women Bloggers at BlogHer

Posted on July 20, 2009

I'm Going to BlogHer '09

I’m looking for a conference sponsor for the upcoming BlogHer Conference and I want to promote your company!

I will be attending BlogHer ’09 in Chicago at the end of the week.  BlogHer is a gathering of women who blog on all sorts of things and this is the 5th year!

Your Market Is Out There

BlogHer conference

photo credit: jdlasica

Read More…

13 Comments - Posted in Adventures in Consulting, Firefox, gmail, Google, Google Apps, How I Work, iPhone, Social Media, Social Networking, Sponsorships, Tools I Use, Twitter, Videos I made, VOIP, YouTube

Gmail Auto Reply Is Here!

Posted on July 5, 2009

I was tooling around in my email today and creating a new filter so when I got a new email from Rochenhost (my hosting company) it would get starred when I saw the most amazing thing!

Send a Canned Response as a Filter Option in Gmail

Gmail Auto Reply Is HERE!

This means you can now setup filters so when you get an email from a particular person or with a certain subject, you can send them a reply automatically!

I’m sure Microsoft is so very jealous because Outlook has nothing like this! Microsoft Exchange, eat your heart out! Okay, back to the awesomeness of Google Gmail and Google Apps.

What You Need

Canned Responses need to be enabled so you can select it as a filter option

  1. Go to Settings

    Gmail Settings
  2. Go to Labs

    Gmail Labs

  3. Enable Canned Responses

    Gmail Canned Responses

You can now send out auto replies like Merlin Mann does which provide helpful FAQ information or whatever your mind can dream up!

I could use this to say to Rochenhost, “I have received your notice. Please allow 4-6 hours for a reply.”. This is like vacation reply but much more powerful. You can choose who gets a reply and then you can create as many “canned responses” as you want.

Yes, if you’re not using Gmail or Google Apps for your email, you’re living in the dark ages while everyone else has electricity.

11 Comments - Posted in email, gmail, Google, Google Apps, GTD Moments, Tech Tasty

How to Add a Google Apps Domain Email Alias

Posted on June 13, 2009

My live training website will be finished and in a few weeks and I’m very excited!

My live training website, Freshworkshops, is up and running!  View the list of Google Apps Training workshops here!

Below is a sample from one of the workshops on installing Google Apps for your Domain.

Adding Multiple Domain Names to Your Google Apps

[youtube]http://www.youtube.com/watch?v=t7GlOATfHXE[/youtube]

How to add additonal domains to your Google Apps account.  Forget the difficulties of fumbling with Microsoft Exchange, Google Apps makes it easy to add on multiple domain names so you can receive email on behalf of several domains.

Sign up to be notified when this Google Apps workshop is available.  I expect to offer it in July/August 2009.

Google Apps MX Records You Need to Add

Excerpt from Google Help – Domain Aliases

For each MX Record, enter information according to the data in the table below:

  • For the Select the Priority Value drop-down menu, enter the priority value.
  • For Enter a Host Name, leave the default setting to @.
  • For Enter Goes To Address enter the Google server name in the table below. Be sure to include the trailing dot at the end of each record.
  • For the Select TTL Value drop-down menu, enter 1 Week. This will appear as 604800 seconds within the DNS system.
PriorityValueHostNameGoes To Address (Mail Server)TTL Value
10@ASPMX.L.GOOGLE.COM.1 week
20@ALT1.ASPMX.L.GOOGLE.COM.1 week
30@ALT2.ASPMX.L.GOOGLE.COM.1 week
40@ASPMX2.GOOGLEMAIL.COM.1 week
50@ASPMX3.GOOGLEMAIL.COM.1 week

Check out Freshworkshops for live, hands-on, Google Apps training!

Next workshop, How To Setup Google Apps For Your Domain Email: Part 1 is August 12th, 2009

4 Comments - Posted in Freshworkshops, Google Apps, Videos I made, YouTube Tagged with: , ,

Favorite Quotes

Parkinson’s Law – Work expands so as to fill the time available for its completion.— Cyril Northcote Parkinson